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Scheduling Your Wedding Day Timeline: What to Consider & How to Deal

Here you are, the day you’ve been waiting for your whole life… or maybe just six to eight months. What should you expect, and how is the day actually going to go? Don’t worry, we’ll help you deal.

Before we go any further, it’s of the utmost importance that the itinerary keeps everything in order. As a guideline, if you run behind or even end up being ahead of schedule, it’s OK! Maybe you’ll extend cocktail hour because guests are having fun. Perhaps the kitchen is running behind. Your guests may finish dinner early, so you move up the first dance. Trust us, it’s no big deal. Your guests won’t even notice!

Weekly Planner and Stylus

This itinerary guide is ideal for those who hired a wedding planner at least for the day. As the bride or groom, you want to have as little to worry about as possible. If you’re a savvy and creative individual who’s responsible for setting up decorations, centerpieces, and wedding favors yourself, try to do everything the afternoon before. On the day of, expect everything to take 30 minutes longer than you planned.

Questions to Ask

  • What is being brought to the wedding?
  • How is it getting there?
  • Who is setting it up?
  • How long is it projected to take?
  • What is leaving with you from the wedding?

The Day Before Checklist

The great thing about this itinerary is you can apply it to your wedding day no matter what time you have the ceremony scheduled. It is a guide to the amount of time each preparation will take.

Confirm Your Vendors

Band or DJ: Make sure that you contact any band or DJ before the wedding to confirm everything is ready to go. The horror of not having any music at your wedding is something you shouldn’t have to deal with. Never assume that vendors will come just because they’re scheduled and paid. Check, double check, and triple check that they have everything they need and the space to set up necessary for their equipment.

Photographer & Videographer: Any professionals you’ve hired should arrive around one hour before the bride is ready to go. The latter portion of hair and makeup styling, when the bride is closer to being finished, makes for more flattering photos. The photographer and videographer are hugely important people on your vendor list. This is one of the most well-planned and special days of your life, so you want to capture all of the tender moments. They’ll also capture any fun you’re having with your closest friends and family, so invest in quality professionals and keep them in the loop with each part of the day’s plans.

Photo Booth Guests with Props
image credit: www.krislabang.com

Photo Booth: As with your other vendors, set a time for you to work with the company to make sure the set up and breakdown happens seamlessly. Though it is not required, provide your day of timeline and floor plan so the attendant can review these things ahead of time and have them on hand, as needed.

Things to consider when scheduling your photo booth:

  • Will the set up be happening during other important parts of the reception?
  • Are the guests able to see the photo booth area being set up?
  • Do you need the booth to start in one location (for cocktail hour, for example) and move to another location for the reception?

The goal is to have minimal intrusiveness, to not disturb your guests’ experience in the slightest.

Transportation: It’s best to book your reservation right around the same time you decide on a venue and set the day. To avoid any disappointment, it’s best to book whatever transportation you’ve chosen in person. This way you can look it over and make sure it’s in good condition. When the day comes, pad all your expected travel time to avoid being set back because of traffic. Most importantly, make a playlist for the ride! Keep the tunes going and spirits high for the entire day of celebration.

Florist: If you hired a florist, they have a long day ahead of them. They will typically be setting up while you’re getting ready to make sure everything’s in order and deliver the wedding party flowers just before the ceremony.

The Day Of Timeline

Getting Ready

First things first, grab a mimosa and take a deep breath. After you’ve had a drink and screamed in bed with your bridesmaids about how amazing life is, get out of bed, put on your silk robe and get ready to be pampered.

Bride and Bridesmaid Get Ready for the Big Day
image credit: www.krislabang.com

Hair/Makeup: There’s not much to do for this the day before the wedding, besides getting beauty rest and avoiding any new products that could cause a breakout.

When the hairstylist arrives, have her start on the bridesmaids first. This gives the bride time to relax, make any last minute calls to check-in with any vendors or family members, and wait for the photographer to arrive so there can be photos of the getting-ready process.

The Bride should give herself an hour for hair, to make it exactly how she wants. Bridesmaids hair and makeup should take around 30 minutes.

A Time Map Overview

  • 3-6 Hours – Hair and makeup / Getting ready depending on how many bridesmaids and groomsmen are in the wedding party
  • 2 Hours – for vendors to set up the ceremony
  • 45 minutes – for guests to arrive, pre-ceremony music plays
  • 15-30 minutes – for the ceremony to take place
  • 15-30 minutes – for guests to move to cocktail hour
  • 1 hour and 45 minutes – for dinner and speeches
  • 2-3 hours – for dancing
  • 1-2 hours – for the breakdown

Unexpected Wedding Day Costs

Once you have the times set and the day mapped out, don’t forget to budget for the day’s wedding costs. Most couples spend the night before their wedding in separate hotel suites. If you’re booking a suite for you and your bridesmaids to get ready be sure to keep it for 2 nights so you can check-out at your leisure without feeling rushed, and to keep all their belongings in one place.

Meals on the wedding day are another detail easily overlooked. Don’t starve yourself and end up with a room full of hungry humans before you walk down the aisle. While it’s not your responsibility to foot the bill for these type of favors, if you’re worried about spending too much, use a rewards card. This ensures you’re getting a discount while earning cashback and doing something kind for you closest friends and family.

Gratuities: The general rule when it comes to tipping your vendors is if your vendor is also a business owner, a tip is not required, though it is a very welcomed bonus. Some vendors may have already added their gratuities in the contract so be sure to double check. Keep in mind the servers, valets, coat check attendants, officiants and glam squad are all workers you’ll be receiving a day of service from. They make your big day a seamless and enjoyable event, so tipping is the best way to show your appreciation.

Rings Sit on Bouquet for Close Up

It’s important to stop throughout the day to take in this exciting moment in your life. With the right vendors, your day should go off seamlessly, and with the right people around you there’s no limit to the amount of fun you could have. Use these guidelines to shape your wedding day how you envisioned it would always be.

2018-09-26T03:59:30+00:00Categories: Events|

Photo Booth Ideas for Every Step of Your Love Journey

You don’t need a special reason to celebrate. You being you is reason enough. Not matter what stage of life you are celebrating at the moment, a photo booth is always a good idea. We’re here today to celebrate all the great memories of photo-boothers that were single, dating, engaged or married.

Single (and loving it)

Going solo to the school dance? Of course! What better date is there than your awesome self and your group of friends. USC Apasa hosts a themed Winter Formal each year. This party was all about the “Escape to Paradise.” Perfect for their SoCal home and Hawaiian vacation goals.

Palm Trees and Warm Weather in Southern California

Escape to Paradise Themed University Formal

photo (left): @uscapasa

Dating (at my own pace)

Akiyo’s 30th birthday party was glam in pink and gold. Her boyfriend, with help of family and friends, pulled off a surprise that was worth the wait. See you at the dessert table.

Floral 30th Birthday Dessert

Baked Desserts for Birthday Party

photo (left): mydeardarling

Engaged (She said yes, or maybe she asked!)

One of our favorite ways to do a bridal shower is to brunch. This garden soiree was full of bright colors that matched the bride-to-be’s outgoing personality and sparkly engagement ring. Eve’s Events helped with the food and drinks, which were yummy ways to beat the heat.

Colorful Drinks at a Bridal Shower

Balloons for Bridal Shower Decorations

Married (To the moon and back)

For many, a big love journey milestone is their wedding day. Megan and Nima decided to celebrate outdoors in a setting that was quite romantic (cue string lights in the forest). They obviously had a blast sharing their love as they danced the night away.

Bride's Wedding Ring and Band in Gold

Mr and Mrs Sweetheart Table

photo (left): Rachel McCauley Photography

We hope you enjoyed our trip down memory lane. Let us know if you have any upcoming celebrations! If we don’t see you, have the best. event. ever.

How to Afford the Extra Wedding Details

It’s the little details that make a wedding memorable, but those details can sometimes add up and make a big dent in your budget. When you’re first planning your wedding you might have a specific vision in mind for some of those special details and it can be disappointing when you actually find out how much they’re going to cost you.

So we’ve come up with some tips for easy ways to include all the special touches you want, but still come in under budget.

Scheduling Wedding Details

Find items that work double duty

Props and Signage for the Photo Booth

Make your dollar stretch farther by finding details that can serve multiple purposes at the wedding. For example, if you’re splurging on an awesome photo booth, why not have the photos serve as favors for your guests? Add a cute sign saying something like “Strike a pose! Thanks for sharing this day with us and giving us memories to last a lifetime! Please visit our photo booth! Leave a copy for the bride and groom and take one home as our gift to you!” so guests know they should take their photos with them. Double prints come in two sizes, 4×6″ or 2×6″ so they fit perfectly in your guestbook.

Wedding Table Decor

Another fun detail would be adding a small wooden popsicle stick to your ceremony program so it can also be used as a fan. This is especially great for those outdoor ceremonies in the summer! Finally, with a little creativity your place cards can also become a piece of decor. Think about adding florals or using something unconventional like a tag tied to an antique key to help guests find their seats. This can add so much more to your theme than a folded card would and allow you to knock out two details in the process!

Go digital

These days there are digital substitutes for so many items and wedding products are no exception. Many times going with a digital version rather than a physical product can be an easy way to save a little money too. You can put together a wedding website to collect RSVPs which could save you a lot on postage for all of those little cards! Many people are familiar with using a wedding hashtag to collect photos from friends and family in one central, digital location, which saves you more stress than anything else.

Individual and Prints Downloads

If your venue has a lot of screens around, why not use them to display signage related to your wedding? Create cute templates on a powerpoint program and use them to direct guests to the reception area, display the dinner menu or anything else you would like to communicate. Even your photo booth can go digital and save you some money too! With the digital only package you’ll receive a ZIP file of all the high-res photos from your wedding and an online gallery to enjoy after your big day. This is great if you’re worried guests will forget or lose their photos at the venue.

Decide what’s most important

Engaged Couple Meeting with Financial Advisor

When you’re deciding which details you should spend money on, it’s important to think about which parts of your wedding day you’re looking forward to the most. If you’re more excited about the reception than the ceremony, then it might be worth it to you to splurge on a decked out photo booth to save the memories of you and your friends partying the night away. If you’re most excited for the meal then you might splurge on an upgraded menu.

The important thing is to talk to your fiance about which parts of the day you’re most looking forward to and use that to plan your budget accordingly. You might also want to look into a wedding loan from a service like Earnest to help when you’re planning out your budget for all those little important details.

When you’re planning your wedding you don’t have to skimp out on the extra special details to save your budget. With some creativity and pre-planning you can still have the amazing wedding you’ve dreamed of. If a photo booth is part of your dream wedding but you’re not sure if it will fit in the budget, don’t be afraid to reach out and we’ll do our best to find a package that works for you!

The little details you’ve spent time planning will be the things that set your wedding apart so put some thought into them and find a creative way to fit them into your budget.
2018-08-10T05:01:43+00:00Categories: News|

Find Your Pink // Local Events for Breast Cancer Awareness Month

During October, groups across the nation host events and come together for a common cause, finding a cure for Breast Cancer. This Breast Cancer Awareness Month, we present 10 events, all local to the cities we call home. Many of them are FREE, but still require tickets or reservations. Follow the ticket links to Eventbrite and pink on!
Dallas Fort Worth
Rosé All Day Wine and Music Festival
10/29/17

Enjoy your favorite pink libation while benefiting the AIRS Foundation. Cheers!

TICKETS

Honolulu
Aloha Cancer Project – A Zen Approach
10/21/17 & 10/28/17

The Aloha Cancer Project is hosting two weekends for a learning and practice experience based on the concept of Zen.

TICKETS

Inland Empire
2nd Annual IEPW “Diva” Luncheon
10/08/17

Honor and support your fellow phenomenal women at this Breast Cancer Awareness luncheon with proceeds going to The CARE Project, Inc.

TICKETS

Las Vegas
Making Strides Against Breast Cancer
10/29/17

The American Cancer Society is holding their annual Making Strides walk across the country this month. Register to join the Las Vegas crew.

TICKETS

Los Angeles
Design + Thrive for the Cause
10/07/17

Take the standard fundraiser up a notch by showing off your design skills and learning the power of a healthy lifestyle. The theme was inspired by the awesome work of B4BC.

TICKETS

New York
Avon39 The Walk to End Breast Cancer
10/14/17 – 10/15/17

Explore Manhattan like a Warrior and raise funds for local providers of Breast Cancer related services.

TICKETS

Orange County
Howl-o-ween Cocktail & Costume Party
10/19/17

Help provide local breast cancer screenings for the Orange County area. Dress up with your pup for a spooky night out.

TICKETS

Sacramento
The Many Faces of Breast Cancer
10/28/17

The Diablo Valley Oncology/Hematology clinic will be hosting a panel to discuss important issues faced by Breast Cancer patients and survivors.

TICKETS

San Diego
Party in Pink Zumbathon
10/28/17

Get your Zumba on and support Susan G. Komen in their efforts to find a cure.

TICKETS

San Francisco
Taste for the Cure 2017
10/14/17

Support the amazing resource that is the UCSF Carol Franc Buck Breast Cancer Center while learning about nutrition and an overall healthier lifestyle. Win, win.

TICKETS

2017-10-06T12:40:21+00:00Categories: Events, News|Tags: , |

How to Coordinate Your Photo Prints and Your Wedding Day Style

Invitations, check. Decorations and place settings, check. Party favors, check. Photo booth prints that tie in with it all…check.

Fall, Rustic // Janey & David Wedding

 
 
 
 

earth / tangerine / pewter / moss

Colors change with the seasons and what a better way to incorporate fall’s rich tones than in your wedding day. Natural colors and textures, like the wood grain below, give us falls vibes that make for beautiful photo prints. Janey and David’s wedding was celebrated outdoors at the Los Angeles River Center & Garden.

Photo Booth Print with Wood and Lace Design

French, Chic, Vintage // Jasmine’s Birthday in Paris

 
 
 
 

robin’s egg / nude / peaches / cloud

Jasmine brought the magic of Paris stateside with her themed birthday party. Taking cues from the architectural details in the City of Love, Jasmine’s prints conveyed a mix of sophistication and whimsy perfect for a Sweet 16. The party was held at the Embassy Suites in Anaheim, CA.

Photo Booth Print with Chic, French Design

Winter, Holidays // Ugly Sweater Party

 
 
 
 

sky / pine / brick / sand

The holidays are not complete without an Ugly Sweater party, showing off some serious Christmas swag. This theme works just as well for hosting a party at home or attending one at work. Festive prints make a great frame for the season’s fond (and funny) memories.

Photo Booth Print with Ugly Sweater Design


Customizing your prints is an option with any of our packages. For the Starter Package, it would be an a la carte add-on. For the Standard, Premium or Platinum Packages, it is included. Contact our Graphic Designer, Heather, to be inspired and share your event inspiration.
2017-08-07T12:22:47+00:00Categories: Design, Events|Tags: , |